Registration and Payment Information

REGISTRATION


A Summit Area YMCA Membership is required to register for camp online. Summer camp registration (with the exception of The Learning Circle YMCA summer camps) is online only. You may reserve a space for your child by paying the full camp fee or with a non-refundable $50 deposit for each week of camp. Payments due on June 1, June 15, July 1 and July 15 will automatically be charged to the credit/debit card on file unless alternative arrangements are made with the Camp Registrar

To ensure a safe and quality camp experience for all campers, online registration will end Tuesday at midnight prior to the start of the upcoming camp week. No registrations will be accepted the weekend before the camp week begins. If late registration is accepted, there is a $25 late registration fee for day camp and $10 late registration fee for add-on programs. Late registrations must be requested via the Camp Registrar

If the Emergency Contact Information is incomplete for your child, their camp registrations will be rejected. For Extended Care participants, a Late Pick-Up Fee of $5/minute will be applied per minute for children picked up after 6:30PM. 

CAMP TRANSFERS


Any changes to camp registration or transfers are subject to availability and space is not guaranteed. If space is not available in the camp you've requested, we will contact you. Change requests can be made up to the 2 weeks before the scheduled camp program starts. Any fee differences will be charged in full once your request is processed. Each family is allowed one camp transfer at no cost, after which a $30 change processing fee per request will be charged to your billing method on file. Promotional pricing does not transfer from camp to camp after the promotional period has ended. If your fees are reduced and result in an overpayment, the amount will be applied to your YMCA account as a system credit. You will be emailed a confirmation and a receipt, if applicable, once your request has been processed.

To request a camp transfer, please complete our Summer Camp Change Request Form. If you need to request changes for multiple children, a separate request form must be completed for each child.

If you have specific billing questions please contact us.

 

TERMINATION POLICY


The Summit Area YMCA reserves the right to suspend and/or terminate camp services for the following reasons:

1. Overdue fee payment(s).
2. Harassment, intimidation or bullying whether written, physical, verbal or via electronic communication will not be tolerated. Any action that disrupts or interferes with the orderly operation of camp or the rights of the other campers may be considered grounds for suspension and/or termination.
3. Chronic tardiness at pick-up time.
4. Chronic failure to inform the YMCA of a child’s absence.
5. Use/possession of illegal substances or weapons.
6. Any child who leaves camp on their own without notification will not be allowed to return to camp for the rest of the season.
7. No refunds will be issued if a camper is terminated because of their involvement regarding items 1 through 6 in the Termination Policy list.
8. Incomplete or inaccurate emergency contact information.

 

View all policies in the complete Summer Camp Parent Handbook

PAYMENT & DEPOSITS


You may reserve a space for your child by paying the full camp fee or with a non-refundable $50 deposit for each week of camp. Payments due June 1, June 15, July 1 and July 15 will automatically be charged to the credit/debit card on file unless alternative arrangements are made with the Camp Registrar. We determine refunds and credits on a case by case basis.

If you have specific billing questions, please contact us.

Summer Camp Deposit Calculator

PAYMENT DUE DATES

WK A: 6/14 - 6/18 | JUNE 1
WK 1: 6/21 - 6/25 | JUNE 1
WK 2: 6/28 - 7/02 | JUNE 1
WK 3: 7/05 - 7/9 | JUNE 15
WK 4: 7/12 - 7/16 | JUNE 15
WK 5: 7/19 - 7/23 | JUNE 15
WK 6: 7/26 - 7/30 | JULY 1
WK 7: 8/02 - 8/06 | JULY 1
WK 8: 8/09 - 8/13 | JULY 1
WK 9: 8/16 - 8/20 | JULY 15
WK 10: 8/23 - 8/27 | JULY 15
WK B: 8/30 - 9/3 | JULY 15

 

CANCELLATION POLICY


All camp deposits are non-refundable. Refunds for any registration fees paid, less the deposit may be submitted one month prior to the camp billing date. Refund requests submitted after the camp billing date may receive 50% of any registration fees paid, less the deposit. All refund requests are subject to approval by the Camp Director and/or Registrar, with the exception of requests for camps cancelled by the Summit Area YMCA. Refunds will be returned in the same form that payment was made. We determine refunds and credits on a case by case basis, however no refunds are provided if the child leaves camp early due to disruptive behavior, as determined by the Camp Director. Credit/refunds may take up to two (2) weeks to process.

To cancel any camp registration, please complete our Summer Camp Change Request Form. If you need to request changes for multiple children, a separate request form must be completed for each child.

If you have specific billing questions please contact us.

REGISTRATION HELP


Need assistance with camp registration? View our Online Registration Help Guide for step by step instructions.

If you need to reactivate your child’s membership, please complete the Membership Change Request form. We will get back to you as soon as possible to confirm the change was processed so you can complete your camp registration. If your payment method is no longer on file, we will contact you for one. Please be sure to include an accurate phone number in your request. If you are unable to complete your request online, please call us during business hours: Summit YMCA (908)273-3330 or Berkeley Heights YMCA (908)464-8373.

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If you have specific questions about summer camp options or policies, please click here to contact us by email

 


 

 

 


 

FINANCIAL ASSISTANCE

As a nonprofit, the Summit Area YMCA is committed to enhancing the lives of individuals and families in our community. We do so by offering financial assistance to those with demonstrated need so that they may enjoy all the Y has to offer, regardless of their ability to pay. This helps us ensure that everyone, regardless of age, income, or background has the opportunity to learn, grow and thrive. Families with low or moderate household income or those who are experiencing financial hardship are encouraged to apply. Applicants must live or work in the Summit Area YMCA service area which includes Berkeley Heights, Gillette, Millburn, New Providence, Short Hills, Springfield, Stirling and Summit.

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